Automation for finance · Runs every weekday at 09:00
Month-end close tracker
Open close items, ownership, and drafted reminders during your accounting close. Your assistant runs it every weekday at 09:00 and tells you when something needs your attention.
Month-end close tracker — Sep 14
Automation run • Sep 14
Month-end close tracker
Output
Theo, your close status doc in Google Workspace has been updated for Harbor & Pine. Three tasks remain open across two team members for the August book close.
Two reminder emails are waiting in drafts in your Google Workspace email. Nothing has been sent.
| Task | Owner | Source | Due | Status |
|---|---|---|---|---|
| August packing slips | Owen Reed | Fernwick Packing | Today | Open |
| Ad spend receipts | Nell Alder | Google Workspace | Today | Open |
| Software bill confirmation | Nell Alder | Xero | Sep 15 | Open |
Draft email to Owen Reed
Subject: August packing receipts for close
Hi Owen,
Could you send over the final Fernwick Packing slip for August? We need this to reconcile warehouse expenses in Xero.
Thanks, Theo
Draft email to Nell Alder
Subject: Missing ad receipts for August close
Hi Nell,
Please share the August ad spend invoices and confirm the software charge so we can close out marketing expenses for the month.
Thanks, Theo
Recorded items summary
- August wholesale invoices are reconciled in Xero.
- Bank feeds for the primary operating account are matched through August 31.
- No unbooked supplier invoices were found in your inbox.
Automation steps. Your assistant follows these 5 steps each time it runs, using your connected accounting and email and calendar.
- 01
During my close window (the last three working days of the month through the fifth working day of the next), work from my close checklist and find what's still open: unbooked invoices, missing accruals, deferred revenue, prepaid amortization, unsubmitted expenses, open bank reconciliation items, and journal entries owed.
- 02
Check my inbox for invoices or numbers that arrived but aren't recorded.
- 03
Keep a close-status doc of what's done, what's open, who owns it, and days to close, and draft chases to each owner, firmer as the deadline nears.
- 04
Only mark something received if you can see it.
- 05
Outside the close window, report nothing.
Adjust the automation in chat
Tell your assistant what to do differently and it sets up that version for you.
- Only draft reminders during the final two days of the close window.
- Draft reminder messages for Slack instead of email drafts.
- Include open wholesale invoices from Cal Brook in the close summary.
Results arrive as a message from your assistant. Each run posts to your conversation with your assistant, and can email you too. The automation keeps a log in your knowledge base and reads it before each run to see what has changed.
Adjustable schedule
Runs every weekday at 09:00 by default. Pick another time when you add it, or ask in chat for a custom schedule.
Only useful reports
When nothing needs attention, the run says so in a line or stays quiet. When there are findings, you get them with a link to the full run.
What it does on its own
Updates your close status doc and drafts reminders. Every reminder waits for you to send. An automated run has no tool that sends, posts, shares, or deletes anything.
This automation reads your accounting and email and calendar. Connect Xero, Business Central, or QuickBooks for your accounting and Google Workspace or Microsoft 365 for your email and calendar to Fieldwork. It also uses your files, team chat when connected.
More automations for finance.
Questions about this automation.
- How do I set this up?
- Open your assistant on the Agents page in Fieldwork, locate this automation in the job library, and choose Add. The card prompts you to connect your accounting system and Google Workspace or Microsoft 365 if they are not connected yet. It runs every weekday at 9:00 AM by default, which you can adjust when adding it.
- Does it send reminder emails or edit accounts on its own?
- No, it never sends messages, modifies ledger accounts, or moves money. It updates your close document and saves proposed reminder emails directly into your email drafts folder for you to review and send.
- Where do the results arrive?
- Updates appear as a message in your conversation with your assistant and can also be emailed to you. When you are outside the close window or nothing needs attention, it stays quiet.
- Can I run this check on demand outside the morning schedule?
- Yes, you can ask your assistant in chat to run the close check whenever you want an update. It will inspect your accounting records and inbox immediately, update your tracking doc, and present any new drafts.
Security first
No training on your data
Neither we nor our model providers train on your data. Inference runs with zero retention wherever the provider supports it.
Access
Agents only see what the person asking can see. Conversations, files, apps and connections stay private until shared, and admins have no way into conversations.
Encryption and isolation
Data is encrypted at rest and in transit. Each user's code runs in its own microVM, and secrets reach models by name only.
Continuity
Continuous backups, replicated to a second region. Data is exported on request and deleted within 30 days of a contract's end.