Automation for hiring · Runs every Friday at 08:00
Hiring manager updates
Weekly recruiting updates drafted for each of your hiring managers. Your assistant runs it every Friday at 08:00 and tells you when something needs your attention.
Hiring manager updates — Sep 18
Automation run • Sep 18
Hiring manager updates
Output
Two weekly recruiting updates are ready for Harbor & Pine searches. Both drafts are waiting in your Google Workspace drafts folder for your review.
Store Manager (Portland) Hiring manager: Lena Vale Status: On track
- What moved: Dara Finch finished her second interview on Wednesday. Leo Marsh agreed to an introductory screen on Tuesday at 10:00 AM.
- Pipeline: Dara Finch (interview stage), Leo Marsh (phone screen).
- Action needed from Lena: Please submit your interview score and notes for Dara by Monday noon so we can plan an offer.
Draft waiting in Google Workspace drafts: To: lena@example.com Subject: Weekly update: Store Manager search Hi Lena, Dara Finch completed her second interview on Wednesday, and Leo Marsh is scheduled for a phone screen on Tuesday at 10:00 AM. Please share your written feedback on Dara by Monday at noon so we can decide whether to extend an offer. Thanks, Juno
Senior Ecommerce Engineer Hiring manager: Ezra Holt Status: Needs attention
- What moved: Ines Calloway withdrew to accept another offer. Teo Brandt completed a technical review with Mira Sand on Thursday.
- Pipeline: Teo Brandt (technical review), zero incoming applications.
- Action needed from Ezra: Please review Mira's feedback on Teo and let me know if we should schedule the final interview panel.
Draft waiting in Google Workspace drafts: To: ezra@example.com Subject: Weekly update: Senior Ecommerce Engineer search Hi Ezra, Ines Calloway withdrew from the process yesterday after accepting another role. Teo Brandt finished the technical screen with Mira on Thursday. Please review Mira's notes in our files and tell me if you want to invite Teo to the final panel. Thanks, Juno
Automation steps. Your assistant follows these 3 steps each time it runs, using your connected email and calendar.
- 01
Each Friday morning, for each active search, pull the current status from my tracker and recent email and calendar activity.
- 02
Draft a separate update to the right hiring manager for each search: candidates by stage, interviews scheduled or done, what moved this week, and what I need from them.
- 03
Lead with movement and asks, keep it readable in thirty seconds, and flag searches that are stalled or at risk.
Adjust the automation in chat
Tell your assistant what to do differently and it sets up that version for you.
- Send the drafts to my Slack direct messages instead of email.
- Only include active searches that had interview activity this week.
- Flag a search as stalled if no new candidates entered the pipeline in two weeks.
Results arrive as a message from your assistant. Each run posts to your conversation with your assistant, and can email you too. The automation keeps a log in your knowledge base and reads it before each run to see what has changed.
Adjustable schedule
Runs every Friday at 08:00 by default. Pick another time when you add it, or ask in chat for a custom schedule.
Only useful reports
When nothing needs attention, the run says so in a line or stays quiet. When there are findings, you get them with a link to the full run.
What it does on its own
Pulls pipeline status and drafts updates on its own. Every email waits for you to send. An automated run has no tool that sends, posts, shares, or deletes anything.
This automation reads your email and calendar. Connect Google Workspace or Microsoft 365 to Fieldwork. The automation uses whichever you connect. It also uses your files, team chat when connected.
More automations for hiring.
Questions about this automation.
- How do I set this up?
- Open your assistant on the Agents page in Fieldwork, find Hiring manager updates in the job library, and select Add. If your Google Workspace or Microsoft 365 account is not linked yet, you can connect it right on the card. The update starts on Fridays at 8:00 AM, and you can change the schedule whenever you like.
- Does the assistant send the emails to my team?
- No, it never sends emails, shares files, or messages hiring managers on its own. It gathers progress from your calendar and email, then leaves drafts in your mail client for you to approve and send.
- Where will my updates appear?
- Results arrive as a message in your chat conversation with your assistant, with an option to email them to you. If there are no active roles or candidate updates that week, your assistant will send a short note confirming that.
- Can I run this on demand before Friday?
- Yes, you can ask your assistant in chat to run the update whenever you need it. It will check your latest notes and prepare current drafts right away.
Security first
No training on your data
Neither we nor our model providers train on your data. Inference runs with zero retention wherever the provider supports it.
Access
Agents only see what the person asking can see. Conversations, files, apps and connections stay private until shared, and admins have no way into conversations.
Encryption and isolation
Data is encrypted at rest and in transit. Each user's code runs in its own microVM, and secrets reach models by name only.
Continuity
Continuous backups, replicated to a second region. Data is exported on request and deleted within 30 days of a contract's end.