Automation for investors · Runs when you email its address with “BOD prep” in the subject
Board meeting prep
A prep memo with financial review and questions from board materials. Your assistant runs it when you email its address with “BOD prep” in the subject and tells you when something needs your attention.
Board meeting prep — Sep 17
Automation run • Sep 17
Board meeting prep
Output
Here is your board meeting prep for Harbor & Pine, prepared from the presentation linked in your forwarded email along with your recent notes in Granola and Affinity.
Executive summary Harbor & Pine shows steady retail demand heading into fall, but wholesale conversion is slowing. Cash runway remains stable through year end with inventory builds underway for holiday trade.
Health read The business is stable overall. Core direct sales remain healthy, though wholesale deal velocity in HubSpot requires monitoring before Q4.
Financial review
| Metric | Q1 2026 | Q2 2026 | Q3 2026 (Est.) |
|---|---|---|---|
| Revenue | $284,000 | $312,000 | $335,000 |
| Gross Margin | 58% | 57% | 56% |
| Net Burn | $38,000 | $34,000 | $41,000 |
Note: Q3 projected inventory holding cost did not parse cleanly from slide 8 and was excluded rather than estimated.
Wins and losses
- Wins: Cascade Merino Crew and Alder Wool Throw remain top revenue drivers.
- Losses: Wholesale pipeline lost Larkspur Mercantile in June on budget constraints.
Upcoming priorities
- Close open wholesale deals with Driftline Supply Co ($18,400) and Kestrel & Finch ($9,600).
- Finalize warehouse fulfillment preparation in Portland before November volume increases.
Four questions for Maya
- Slide 4 lists $18,400 for Driftline Supply Co. What closing date is Cal Brook assuming?
- Slide 6 reports gross margin dipping to 56%. How much of that drop stems from apparel production costs?
- Slide 11 shows $41,000 monthly burn in Q3. Does that cash forecast assume hiring the senior ecommerce engineer this quarter?
- Slide 14 notes Saltmarsh General at $6,200 has been inactive since August 20. Is this deal at risk of slipping into next year?
Takeaways Harbor & Pine is well positioned on inventory, but Cal Brook needs tighter qualification on wholesale deals to meet second-half targets.
Automation steps. Your assistant follows these 4 steps each time it runs, using your connected email and calendar.
- 01
When I forward board materials with "BOD prep" in the subject, read every attachment and every document linked in the email, since decks usually arrive as links.
- 02
Add my meeting notes for this company.
- 03
Write a memo with a short summary, a health read, a financial review comparing the last three periods, wins and losses, upcoming priorities, four sharp questions each tied to a specific number in the deck, and my takeaways.
- 04
Flag any figure that didn't parse cleanly rather than guessing.
Adjust the automation in chat
Tell your assistant what to do differently and it sets up that version for you.
- Focus the financial questions on gross margins and inventory rather than head count.
- Pull previous portfolio notes from Fireflies instead of Granola.
- Include a section comparing current metrics to our original investment memo targets.
Results arrive as a message from your assistant. Each run posts to your conversation with your assistant, and can email you too. The automation keeps a log in your knowledge base and reads it before each run to see what has changed.
What starts this automation
Runs when you email its address with “BOD prep” in the subject. It has its own email address, shown in Fieldwork: email or forward messages to it. You can adjust the sender, subject, and attachment filters when you add it.
Only useful reports
When nothing needs attention, the run says so in a line or stays quiet. When there are findings, you get them with a link to the full run.
What it does on its own
Reads board materials and writes your memo on its own. Changes nothing. An automated run has no tool that sends, posts, shares, or deletes anything.
This automation reads your email and calendar. Connect Google Workspace or Microsoft 365 to Fieldwork. The automation uses whichever you connect. It also uses your files, meeting notes, CRM when connected.
More automations for investors.
Questions about this automation.
- How do I set this up?
- Open your assistant on the Agents page in Fieldwork, locate Board meeting prep in the job library, and choose Add. If your email or storage accounts are not connected yet, the card offers to link them before you finish.
- Does it share the memo or contact the founders?
- The automation only reads your forwarded email, linked files, and prior meeting notes to write your memo. It never sends messages, replies to founders, or shares documents with anyone.
- Where does the completed memo arrive?
- Results appear as a message in your conversation with your assistant, and you can choose to have them emailed as well. If the forwarded email has unreadable attachments, your assistant notes that in the message.
- Can it read presentations shared as links rather than attachments?
- Yes, it reviews document links included in the forwarded email as well as attached files. If a link cannot be opened or parsed, it notes the missing sections in your memo rather than guessing.
Security first
No training on your data
Neither we nor our model providers train on your data. Inference runs with zero retention wherever the provider supports it.
Access
Agents only see what the person asking can see. Conversations, files, apps and connections stay private until shared, and admins have no way into conversations.
Encryption and isolation
Data is encrypted at rest and in transit. Each user's code runs in its own microVM, and secrets reach models by name only.
Continuity
Continuous backups, replicated to a second region. Data is exported on request and deleted within 30 days of a contract's end.