Automation for finance · Runs every Monday at 07:30
Weekly cash update
A drafted cash update with runway, burn, and explanations of recent movement. Your assistant runs it every Monday at 07:30 and tells you when something needs your attention.
Weekly cash update — Sep 14
Automation run • Sep 14
Weekly cash update
Output
Theo, here is your weekly cash summary for Harbor & Pine as of September 14, 2026. A draft update to Maya Calder is waiting in your drafts folder.
Headline numbers
- Cash on hand: $84,200 across accounts in Xero.
- Expected collections: $2,200 across four open wholesale invoices.
- Upcoming payments: $14,500 due in the next 14 days, led by Mossbank Textiles bill MT-201 for $8,200 on September 18.
- Average weekly burn: $7,100 based on the last four weeks.
- Runway: 11.8 weeks at current burn.
Movement and changes Cash dropped by $5,800 since last Monday. Collections brought in $1,300, while operating outflows covered warehouse freight and payroll. Ternlight Outpost invoice HP-1041 ($600) became seven days overdue today. The cash forecast sheet in Google Workspace reflects these balances. Bank reconciliations in Xero are complete through September 13.
Draft email to Maya Calder
Subject: Harbor & Pine weekly cash update - September 14
Hi Maya,
Here is our cash position to start the week.
Total cash on hand is $84,200. With our trailing four-week net burn averaging $7,100 per week, estimated runway is 11.8 weeks.
We have $2,200 in wholesale receivables outstanding. Of that total, $1,800 is overdue, including Ternlight Outpost ($600) and Brackenfold Goods ($1,200 across two older invoices). Near-term bills total $14,500 over the next two weeks, including our $8,200 fabric bill MT-201 to Mossbank Textiles due Friday.
I will track wholesale collections closely and flag any material change.
Theo
Automation steps. Your assistant follows these 3 steps each time it runs, using your connected accounting.
- 01
Each Monday morning, draft my weekly cash update from my real numbers: cash on hand, expected collections, upcoming payments, net burn, and runway at current burn.
- 02
Lead with the headline figures, then a short narrative of what changed since last week and why: a large receipt, a big payment going out, a customer newly overdue, or burn moving the wrong way.
- 03
If a source didn't refresh or a number looks off, say so rather than guessing.
Adjust the automation in chat
Tell your assistant what to do differently and it sets up that version for you.
- Send the update every Tuesday at 8:00 AM instead of Monday.
- Highlight any upcoming bill over $5,000 in the headline figures.
- Draft the email update to Maya Calder and Sol Varga together.
Results arrive as a message from your assistant. Each run posts to your conversation with your assistant, and can email you too. The automation keeps a log in your knowledge base and reads it before each run to see what has changed.
Adjustable schedule
Runs every Monday at 07:30 by default. Pick another time when you add it, or ask in chat for a custom schedule.
Only useful reports
When nothing needs attention, the run says so in a line or stays quiet. When there are findings, you get them with a link to the full run.
What it does on its own
Calculates cash figures and drafts the weekly narrative. Waits for you to review and send. An automated run has no tool that sends, posts, shares, or deletes anything.
This automation reads your accounting. Connect Xero, Business Central, or QuickBooks to Fieldwork. The automation uses whichever you connect. It also uses your files, email and calendar when connected.
More automations for finance.
Questions about this automation.
- How do I set this up?
- Open your assistant on the Agents page in Fieldwork, find Weekly cash update in the job library, and select Add. If Xero is not connected yet, the card prompts you to link it, and the automation begins on Mondays at 7:30 AM unless you choose another time.
- What does it do on its own versus waiting for me?
- It calculates runway, burn, and balances from Xero, then places a prepared update in your drafts folder. It never sends messages, pays bills, transfers money, or alters your books, leaving the final check and send to you.
- Where do the results arrive?
- The breakdown appears as a message in your chat conversation with your assistant each Monday morning, with an optional email copy sent to your inbox. When there is nothing new to report, it stays quiet or sends a brief note.
- Can I run this cash update outside of the regular schedule?
- Yes, you can ask your assistant in chat to run a cash update whenever you need one. It will pull current numbers from Xero and write a fresh report immediately.
Security first
No training on your data
Neither we nor our model providers train on your data. Inference runs with zero retention wherever the provider supports it.
Access
Agents only see what the person asking can see. Conversations, files, apps and connections stay private until shared, and admins have no way into conversations.
Encryption and isolation
Data is encrypted at rest and in transit. Each user's code runs in its own microVM, and secrets reach models by name only.
Continuity
Continuous backups, replicated to a second region. Data is exported on request and deleted within 30 days of a contract's end.